When it comes to owning or driving a vehicle, the Regional Transport Office (RTO) plays a vital role in ensuring everything is done legally and smoothly. Every district has its own RTO to handle transport-related services such as vehicle registration, driving licenses, permits, road taxes, and much more. For residents of Kharar, Punjab, the RTO Kharar with code PB27 is responsible for these tasks.

One of the most important parts of availing RTO services is having the right set of documents. Whether you want to register a new vehicle, apply for a driving license, or renew existing documents, you must submit valid proofs. Missing or incorrect paperwork can cause unnecessary delays.

In this blog, we will explain in simple words the different documents needed at RTO Kharar PB27 for various services.

Why Are Documents Important at the RTO?

Documents serve as proof of identity, ownership, and compliance with laws. Without them, the RTO cannot issue or process any requests. Some key reasons why documents are required include:

  • Verification of Identity and Age – To ensure the applicant is genuine and meets the legal requirements.
  • Proof of Address – To maintain correct records of where the vehicle owner or license holder resides.
  • Proof of Ownership – To confirm that the person applying for registration or transfer is the actual owner.
  • Safety and Accountability – To ensure all drivers and vehicles meet the standards set by law.

Documents Needed at RTO Kharar PB27

Let’s go through the major services offered by the RTO and the documents required for each.

1. Documents for Vehicle Registration

When you buy a new or used vehicle, registering it at the RTO is mandatory.

For New Vehicle Registration:

  • Form 20 (Application form for registration)
  • Sale certificate from the dealer (Form 21)
  • Roadworthiness certificate (Form 22) from the manufacturer
  • Insurance certificate of the vehicle
  • Address proof (Aadhaar, Voter ID, Passport, or utility bill)
  • Age proof (Birth certificate, Passport, School certificate, etc.)
  • Invoice of the vehicle purchase
  • Temporary registration (if issued)
  • Passport-sized photographs
  • Valid Pollution Under Control (PUC) certificate

For Transfer of Ownership (Used Vehicle):

  • Form 29 and Form 30 (for ownership transfer)
  • Original RC (Registration Certificate)
  • Insurance certificate
  • PUC certificate
  • Address proof and ID proof of the new owner
  • Passport-sized photographs

2. Documents for Driving License

Driving without a valid license is against the law. To apply for a driving license at RTO Kharar PB27, you first need a Learner’s License (LL) and later a Permanent Driving License (DL).

For Learner’s License:

  • Duly filled application form (Form 2)
  • Age proof (Birth certificate, Aadhaar card, Passport, etc.)
  • Address proof (Ration card, Voter ID, utility bill, etc.)
  • Passport-sized photographs
  • Medical certificate (Form 1A) if applying for a commercial vehicle license

For Permanent Driving License:

  • Learner’s License copy
  • Application form (Form 4)
  • Age proof and address proof
  • Passport-sized photographs
  • Test slot booking details (if applicable)

For Renewal of Driving License:

  • Application form for renewal (Form 9)
  • Expired driving license copy
  • Passport-sized photographs
  • Age and address proof
  • Medical certificate (for applicants above 50 years or commercial drivers)

3. Documents for Vehicle Permits

Commercial vehicles such as taxis, trucks, and buses require permits to operate legally.

  • Application form (Form P.Co.PA or relevant)
  • Registration Certificate (RC)
  • Valid Insurance certificate
  • Fitness certificate of the vehicle
  • PUC certificate
  • Passport-sized photographs
  • Address proof of the applicant
  • Permit fee receipt

4. Documents for Vehicle Fitness Certificate

A fitness certificate ensures that the vehicle is roadworthy and safe. It is especially important for commercial vehicles.

  • Application form (Form 20 or Form 38)
  • Registration Certificate (RC)
  • Valid Insurance
  • Pollution Under Control certificate
  • Fee payment receipt

5. Documents for No Objection Certificate (NOC)

If you are shifting your vehicle from Kharar (PB27) to another city or state, you need an NOC from the RTO.

  • Application form (Form 28)
  • Original RC
  • Insurance certificate
  • PUC certificate
  • Address proof
  • Passport-sized photographs
  • Clearance of any pending road tax or challans

6. Documents for Duplicate RC or License

In case your RC or driving license is lost, stolen, or damaged, you can apply for a duplicate.

For Duplicate RC:

  • Application form (Form 26)
  • Copy of FIR (in case of loss/theft)
  • Insurance certificate
  • PUC certificate
  • Address proof
  • Passport-sized photographs

For Duplicate License:

  • Application form (Form LLD)
  • Copy of FIR or complaint (if lost)
  • Passport-sized photographs
  • Address and age proof

7. Documents for Hypothecation Addition or Removal

If you purchase a vehicle on loan, the RC will show hypothecation (linked to the bank). Once the loan is cleared, you must update the RC.

For Addition (when buying on loan):

  • Form 34 (Application for hypothecation)
  • Loan agreement copy
  • RC, Insurance, and PUC

For Removal (after loan repayment):

  • No Objection Certificate (NOC) from the bank
  • RC, Insurance, and PUC
  • Application form for removal

Tips to Ensure a Smooth Process at RTO Kharar PB27

  • Always carry original documents along with photocopies.
  • Ensure that all documents are valid and up to date (insurance, PUC, etc.).
  • Keep extra passport-sized photos handy.
  • For quicker processing, fill out forms correctly and attach all necessary proofs.
  • Clear any pending challans or dues before applying for NOC, renewal, or transfer.

Benefits of Being Document-Ready

Having the right documents not only saves time but also provides peace of mind. Some benefits include:

  • Hassle-free processing of services at the RTO.
  • Legal safety in case of traffic checks.
  • Smooth ownership transfer while buying or selling vehicles.
  • Avoiding fines or penalties due to missing paperwork.
  • Confidence and convenience when applying for insurance or loans.

Conclusion

The RTO Kharar PB27 offers many essential services for vehicle owners and drivers. Whether you need a license, RC, permit, or certificate, the key to smooth processing lies in having the correct documents ready. From age and address proof to insurance and PUC certificates, every piece of paperwork plays an important role.

So, if you are planning to visit RTO Kharar PB27, make sure you carry the required documents to avoid delays and ensure a stress-free experience.

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