Printing checks in QuickBooks is one of the most efficient ways to handle payments, payroll, and vendor expenses. Whether you use QuickBooks Desktop or QuickBooks Online, learning how to print checks in QuickBooks correctly can save time, reduce manual errors, and maintain accurate financial records.
Learn How to Print Checks in QuickBooks Desktop & Online with our step-by-step 2025 guide. Call +1-866-500-0076 for instant help & setup.
In this guide, we’ll cover How to Print Checks in QuickBooks Desktop, How to Print Checks in QuickBooks Online, setup steps, check alignment, and common troubleshooting tips.
Why Print Checks in QuickBooks?
Printing checks directly through QuickBooks offers multiple advantages:
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Accuracy – Avoid handwriting errors and automatically update your books.
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Professionalism – Use preprinted or blank check stock for clean, branded checks.
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Efficiency – Instantly record and reconcile transactions.
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Customization – Add your company logo or personalize your check layout.
When set up properly, printing checks in QuickBooks Desktop or Online ensures your accounting data stays precise and compliant.
How to Print Checks in QuickBooks Desktop
If you’re using QuickBooks Desktop (Pro, Premier, or Enterprise), follow these simple steps:
Step 1: Load Your Check Paper
Insert your blank or preprinted check stock into your printer. Make sure your printer settings are aligned properly before printing.
Step 2: Write the Check
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Open QuickBooks Desktop.
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Go to Banking > Write Checks.
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Choose the Bank Account you want to print from.
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Enter the Payee Name, Amount, Date, and Memo (optional).
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Click Save & Close.
Step 3: Print the Check
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Go to File > Print Forms > Checks.
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Select the checks you want to print.
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Choose your Printer Type (Voucher, Standard, or Wallet).
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Click Print and confirm the alignment.
Learn How to Print Checks in QuickBooks Desktop & Online easily with this 2025 step-by-step guide. Need help? Call QuickBooks Experts at +1-866-500-0076.
How to Print Checks in QuickBooks Online
If you’re using QuickBooks Online, the process is just as simple:
Step 1: Prepare Your Checks
Use QuickBooks-compatible check paper (voucher->
Step 2: Create a Check
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Log in to QuickBooks Online.
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Navigate to + New > Check.
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Fill in the Payee, Bank Account, Payment Date, and Amount.
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Save the check by clicking Print Later.
Step 3: Print the Check
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Go to Expenses > Vendors > Print Checks.
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Select the checks you want to print.
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Choose Preview and Print.
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Review the layout and select Print Checks.
Pro Tip: Always test print a sample on plain paper to verify alignment before printing on real checks.
Common Issues While Printing Checks in QuickBooks
Sometimes, users face problems like misaligned checks, printer setup errors, or incorrect payee information. Here’s how to fix them:
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Check Alignment: Use the Align Checks tool in QuickBooks settings.
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Printer Not Responding: Ensure your printer drivers are up to date.
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Wrong Account: Double-check that the correct bank account is selected.
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Duplicate Check Numbers: QuickBooks will alert you—always use unique check numbers.
If you continue facing problems, contact QuickBooks Desktop & Online Experts at +1-866-500-0076 for immediate assistance.
Best Practices for Printing Checks in QuickBooks
To maintain accuracy and security, follow these tips:
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Always use MICR toner or ink if printing checks directly on blank stock.
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Reconcile your bank statements monthly.
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Use secure check stock to prevent fraud.
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Keep a digital backup of your printed checks.
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Regularly update QuickBooks Desktop or Online to avoid compatibility issues.
Final Thoughts
Knowing How to Print Checks in QuickBooks Desktop and Online can streamline your accounting workflow, enhance accuracy, and save valuable time. Whether you’re printing payroll checks or vendor payments, QuickBooks makes it quick and professional.
If you encounter any issues with printing checks in QuickBooks, need alignment help, or want expert setup guidance—call QuickBooks Experts at +1-866-500-0076 for 24/7 assistance.
FAQs
Q1. How do I align my checks in QuickBooks Desktop?
Go to File > Printer Setup > Check/Paycheck and select Align. Print a sample to ensure proper positioning.
Q2. Can I reprint a check in QuickBooks?
Yes. Open the check from your register, click Print Later, and then go to Print Forms > Checks to reprint it.
Q3. What kind of paper do I need to print checks in QuickBooks?
Use voucher->. Blank or preprinted stock both work fine.
Q4. How do I print multiple checks at once?
Select all the checks you’ve marked as Print Later from the Print Checks screen, then print them together.
Q5. My check numbers are wrong — what should I do?
Edit the check before printing and manually enter the correct check number. QuickBooks will automatically continue the numbering.
