Description

If you are also running a small business, it’s really important to keep up with new ways & technology. In a modern office environment, collaboration is everything. Instead of storing your financial data on a single desktop, hosting your QuickBooks company file on a remote computer allows your team to access live financial records simultaneously. It’ll help you to keep your accounts, invoices, and payroll tracking smooth. So, in this blog, we’ll discuss the steps on how you can access QuickBooks desktop company file located on a remote computer. The Advantages of Accessing Your QuickBooks File Remotely
So, let’s understand what benefits you will get if you access your QB file on a remote computer. See, when you access it remotely, you unlock advantages that extend far beyond those of a standard local installation.

. The biggest advantage you get, you are no longer restricted to traditional office hours or a single desktop screen. If your client needs an urgent update late at night, you can easily access their company file on any authorized device without having to drive back to the office.

. The second plus point is remote connectivity, which reduces the gap between your hardware, allowing you to see and edit financial ledgers on your primary workstation while tracking all updates or uploading receipts directly from your remote system.

. You don't have to waste time emailing backup files or trying to merge different versions of the same file. Everything updates automatically. It makes your life less hectic, saving you hours of extra work every week
. It allows you to work from anywhere, whether it’s your home or a quiet cafe away from the city. And your team can also process payroll and manage invoices from the comfort of their home at the same speed. You can log in easily from anywhere & finish urgent client requests immediately.

Access your QuickBooks Desktop Company File Located on a Remote Computer
Step 1: First, install the QuickBooks Database Manager on your Remote PC

. Your first step is to download and install QB Desktop on your main computer.
. Then, from the QB File menu, select Switch to Multi-user Mode.
. Thirdly, choose Yes in the Multi-user hosting setup required window.
A Note: QB Desktop installs & runs QBDBMgrN.exe as a background service. This service must be running on the computer storing the company file, even if QuickBooks Desktop is not open.
. Now, select OK on the Multi-user setup information window.
. Add the necessary users by going to Company > Users, then Set up Users and Roles, and finally click New.

Step 2: Turn on Network Discovery and turn off Password Protected Sharing (opt)
The server needs to have Network Discovery on & visible to try opening the file using a UNC path. Plus, Windows will ask you for a network password if your Password Protected Sharing is enabled. If this happens, you can either log in using the network password or turn off the feature.

. First step, open the Control Panel.
. Choose Network and Sharing Center, then select Change advanced sharing settings.
. Expand the Profile type that you are currently using.
. Click Turn on network discovery, under Network Discovery,
. Then click Turn off password-protected sharing, under Password-protected sharing,
. Finally, select Save changes.

Step 3: Locate your Company File
. First, from the File menu, select Open or Restore Company.
. Secondly, select Open a company file, then Next.
. Now, browse the location of the company file.
. Next, select the company file (with the .qbw extension) from the list, then select Open.
. If it asks you, enter your user name and password.

Conclusion:
It’s time to wrap up. Now you know how to access the QuickBooks desktop company file located on a remote computer. If you have any questions, contact 1-855-510-6487 for professional help.