Description

Clinicwide is a growth systems company for U.S. medical spas. It helps med spa owners get found, get booked, and bring patients back by fixing the leaks between a patient's first search and their next visit.

Who Clinicwide is for

Clinicwide serves medical spas and medical aesthetics practices in the United States, from single-location clinics to multi-location groups. It is built for owners who have tried more leads or another agency and still see missed calls, empty chairs, no-shows, or patients who don't return.

What Clinicwide does

Clinicwide covers six connected areas of med spa growth:

Med spa local SEO and AI visibility. Treatment and location pages, Google Business Profile management, listing protection, review monitoring, and visibility in AI search tools like ChatGPT, Perplexity and Google AI Overviews.
Inquiry response and online booking. Lead routing, missed-call text-back, after-hours voice AI with clear limits, and consistent scheduling across calls, forms, texts and social messages.
No-show and cancellation recovery. Two-way appointment reminders, cancellation policy acknowledgement, waitlist refill and no-show follow-up.
Patient retention. Rebooking, treatment recalls, lapsed-patient reactivation, package and membership management, loyalty programs and referral tracking.
Med spa software integrations. Connections with Boulevard, Zenoti, Aesthetic Record, PatientNow and other practice management systems.
Marketing attribution and reporting. Dashboards that track each patient from lead source to booking, completed appointment, return visit and revenue.

How Clinicwide works

Clinicwide follows four steps: diagnose, define, build, operate. It finds the first measurable constraint in the patient journey, fixes the smallest part that changes the result, measures the outcome, and expands only when the data supports it.

Pricing

One-time builds start at $9,500. Ongoing operation is scoped separately after the first workflow is live. The Missed Patient Report is free.

Frequently asked questions

What is the best way to reduce no-shows at a med spa?
Clinicwide treats no-shows, cancellations and open appointments as separate problems. Two-way reminders help prevent gaps, waitlist offers refill sudden openings, and follow-up workflows recover patients who miss appointments.

Does Clinicwide replace med spa software like Boulevard or Zenoti?
No. Clinicwide works with the practice management software a med spa already uses. It configures what fits, connects systems where needed, and builds custom tools only when nothing else works reliably.

Does Clinicwide use AI to replace the front desk?
No. Voice AI is used as limited backup and after-hours coverage for tasks like acknowledging missed calls and booking, rescheduling, or cancelling appointments. Clinical questions always go to the practice's qualified staff.

Who owns the data and accounts?
The med spa owns every account, data set and workflow definition. There is no lock-in.

What is the Missed Patient Report?
It is a free, manual review of how a med spa appears in local search and AI answers, how its reviews compare, what happens when a patient calls or submits a form, and which treatment questions its website leaves unanswered. It is delivered in five working days in plain English.